📅 Key Dates Coming Up
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Buildout Specs
Facility specifications, pool dimensions, construction standards and the buildout document vault
🏗️ Construction Tread
Manage every new-location buildout end to end — budgets by department, schedules, proof-of-work photos, invoices & payments, contractor invites, and the buildout email inbox
Branding Specs
Brand standards, color palette, typography, and logo usage guidelines for Fintastic Swim Academy
🖼 Logo Usage
🐟
FINTASTIC
SWIM ACADEMY
🐟
FINTASTIC
SWIM ACADEMY
✓ DO — Use on white, light gray, or brand blue backgrounds.
✗ DON’T — Stretch, recolor, add shadows, or place on busy images.
✗ DON’T — Use below 80px wide in digital or 1" in print.
🎨 Color Palette
Brand Blue
#0057B8 · Primary brand, buttons, nav
Brand Orange
#FF6B2B · Alerts, CTAs, accents
Brand Teal
#00A3A3 · Secondary, water theme
Dark Charcoal
#1F2937 · Body text, headings
Off White
#F9FAFB · Page backgrounds
✎ Typography
Primary Font
Inter
Headings · Bold 800/900 · Google Fonts
Body Copy
Inter Regular
Body text · 400/600 · 14–16px
Fallback Stack
Inter, -apple-system, Segoe UI, sans-serif
💬 Brand Voice & Tone
💪 Confident & Encouraging
“Every child can learn to swim safely — we make it happen.”
💕 Warm & Family-First
“We treat every student like our own family at the pool.”
🌟 Fun & Energetic
“Splash in, build confidence, and make a splash for life!”
🍂 Safety-First, Always
“Certified instructors. Proven methods. Peace of mind.”
📷 Social Media Guidelines
📷
Instagram
1080×1080 (feed)
1080×1920 (story)
Branded blue overlay
1080×1920 (story)
Branded blue overlay
📚
Facebook
1200×628 (posts)
851×315 (cover)
Same color palette
851×315 (cover)
Same color palette
✉
Email
600px max width
Brand Blue header
CTA button: Orange
Brand Blue header
CTA button: Orange
🏠
Signage
Exterior: 2-color (B+W)
Pool deck: waterproof
Min 72pt lettering
Pool deck: waterproof
Min 72pt lettering
Designs
Flyers, social media graphics, signage, and all marketing design assets
🐟
Summer Enrollment Flyer
May 2026 · PDF
🎂
Birthday Party Promo
Apr 2026 · JPG
🏆
Competitive Team Poster
Mar 2026 · PDF
+
Upload New Design
Membership Services
Daily reporting, trial tracking, and sign-up numbers for the membership team
🏆
Follow-Up Sign-Ups
Signed up on phone after trial
📞
Phone Calls Answered
Total inbound calls handled
🎯
Trials Scheduled
New trials booked from calls
📊 Trials
📞 Calls
📣 Marketing
📋 Call Log
🎯 Leads & Contacts
🔁 Follow-Ups
🏆 Leaderboard
📈 Daily Reports
✏️ Submit Report
📧 EOD Digest
7-Day Trial Trend
Trial Outcome
28
Trials
Signed Up (68%) — 19
Follow-Up (20%) — 6
Declined (12%) — 3
Trials by Location — This Week
| Day | OC Trials | OC Sign-Ups | LN Trials | LN Sign-Ups | Total | Rate |
|---|---|---|---|---|---|---|
| Monday | 3 | 2 | 2 | 2 | 5 | 80% |
| Tuesday | 2 | 1 | 3 | 2 | 5 | 60% |
| Wednesday | 4 | 3 | 1 | 1 | 5 | 80% |
| Thursday | 3 | 2 | 3 | 2 | 6 | 67% |
| Friday | 2 | 2 | 2 | 1 | 4 | 75% |
| Saturday | 2 | 2 | 1 | 1 | 3 | 100% |
| TOTAL | 16 | 12 | 12 | 9 | 28 | 75% |
Coaches
Coach roster and certifications
All Locations
📍 Orange City
📍 Lake Nona
All Coaches
| Name | Location | Specialty | Cert. Expiry | Status | Actions |
|---|
Financials
Revenue, expenses, and financial health across all locations
Monthly Revenue
$74,820
↑ 9% vs last month
Monthly Expenses
$48,340
↑ 3% vs last month
Net Profit
$26,480
↑ 18% vs last month
Profit Margin
35.4%
↑ 2.8pts
Revenue Breakdown
Monthly Memberships$48,200
Trial Lessons$5,600
Drop-In Classes$3,840
Private Lessons$9,200
Merchandise / Equipment$2,480
Pool Rentals$5,500
Total Revenue$74,820
Expense Breakdown
Coach Payroll$28,500
Facility / Rent$7,200
Utilities (Pool Heat, etc.)$3,800
Marketing & Ads$2,400
Supplies & Equipment$1,840
Insurance$2,200
Admin / Software$1,100
Misc.$1,300
Total Expenses$48,340
Recent Transactions
| Date | Description | Category | Location | Amount | Type |
|---|---|---|---|---|---|
| Jun 1 | Membership — Johnson Family | Memberships | Orange City | $240 | Revenue |
| Jun 1 | Trial Lesson — Martinez | Trial | Lake Nona | $35 | Revenue |
| May 31 | Coach Payroll — Bi-Weekly | Payroll | Both | $14,250 | Expense |
| May 31 | Google Ads — June Campaign | Marketing | Both | $1,200 | Expense |
| May 30 | Private Lesson — Thompson | Private | Orange City | $85 | Revenue |
| May 30 | Pool Chemicals & Supplies | Supplies | Lake Nona | $420 | Expense |
Reports
Fill out your shift report here at the end of every shift — it takes about 2 minutes
📋 Shift Report
🎉 Event Report
🚨 Accident Report
📋 Shift Report
Submit at the end of each shift. Captures all operational and performance data.
Shift Info
Performance Numbers
Shift Notes
🎓 Step Up Scholarship
Add the phone number of each Step Up For Students scholarship applicant who signed up this shift. Add a line for each applicant — they route to the GM team's Step Up Sign Ups board for follow-up.
Recent Shift Reports
| Date | Shift | Location | Trials | Sign-Ups | Conv% | No-Shows | Walk-Ins | Reviews | Submitted By | Notes / Summary |
|---|
Checklists
Your opening, closing, and event checklists — tap each task to check it off as you go
🌅 Opening
🌙 Closing
🚶 Walkthrough
⏱ During Shift
🎉 Event
🎂 Birthday Party
Opening Checklist
Jobs
Browse the description for every position and apply to open roles.
🧩 Feature Uploads
Hand off features you built on your own computer — sign once, upload, and the owners review & integrate them into Kickboard 360.
HR & Staff
Everyone on the team — profiles, documents, certifications, and onboarding status
👤 Staff Directory
Escalations 🚨
Something broken, unsafe, or a parent upset? Log it here — managers see new issues right away
Settings
Academy configuration and your submission history
⚙️ General
🤖 AI Config
🔐 Permissions
👥 User Groups
🧑💼 Staff Accounts
📍 Locations
📝 My Submissions
🔗 Google
📋 SOP Permissions
🚧 In Development
💧 Weekly Water Hours Cap
Maximum in-pool (Swim Classes) hours per week for coaches. Hours beyond this cap must be covered as a different role (e.g. Front Desk).
hours / week
🎓 Coach Cross-Training
Coaches certified in additional roles can be scheduled beyond their water hours cap. Toggle to mark completed training.
Hiring Pipeline
Track candidates from application to hire — drag to move stages, click to view details
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📅 2026 Fintastic Calendar
Academy schedule — holidays, closures, progress weeks, and tuition dates
🗓️ Staff Scheduler
See your shifts, pick up open shifts, and request time off — managers build the week here
Weekly Schedule
Open Shifts
Time Off
Hours Report
Quarterly Availability
🪪 My Job
Your role, responsibilities, and job profile
🏆 Staff Recognition
Stars, peer recognition, and Staff of the Period.
📦 Supply
Running low on something? Mark it here and it goes on this week’s order
🛒 New Order
📋 Order History
📍
Ordering For
📅
Order Week
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🎓 FIN University
Your Fintastic learning hub — manuals, guides, and resources
🎓
Welcome to FIN University
Everything you need to be FINTASTIC — training manuals, safety guides, and team resources all in one place.
Training Manuals
Swim Coach Manual
Full guide for Fintastic coaches — teaching methods, lesson plans, and the Superstar Coach system.
📁 Coming Soon
Parent & Me Manual
Guidelines for Parent & Me classes — engagement, communication, and lesson structure.
📁 Coming Soon
Safety Manual
Pool safety protocols, emergency procedures, injury response, and chain of command.
📁 Coming Soon
Resources & References
Forms, templates, quick-reference guides, and everything else you need on deck.
📁 Coming Soon
Quick Links
Class Manager
All classes, enrollments, capacity and waitlists across both locations
IT Development
Admin parking lot — tabs still being built live here, hidden from the whole team until you restore them
Certification Final Test
The final step of Superstar certification — Superstar Method Swim Coach Test (40 questions, live-graded)
Fintastic Golden Card
Gift a crying first-trial family a free month of lessons — a loyalty moment
Prize Swipe
Rate recognition prizes so we learn what actually motivates you
Member Loyalty
Recognize families at tenure milestones — the right gift at the right time
Retention Center
Every drop request becomes a save mission — categorized reasons, automated win-back funnels, and a human-touch queue for the Membership team
Market Research & Demographics
Where our customers come from, who lives around each pool, and where to open next — your iClass ZIP report + free U.S. Census data
RE Manager
Nim's property portfolio — rent, escalations, taxes, insurance, documents, contacts and bank matching in one place
Advisory & Mentorship HQ
Your mentorship clients — onboarding, weekly memos & tasks, university courses, chat and follow-ups. Private to Nimrod & Kristina.
Student Progress
Level advancement tracking and student history
Parent Communications Hub
Bulk SMS/email templates, blast history, and communication tools
Hours & Payroll
Clock-in/out logs, overtime tracking, and weekly hours summaries
Advanced Analytics
Enrollment trends, instructor performance, retention rates, and revenue per class
Class KPIs
Enrollment, occupancy & average class size from your monthly iClassPro Program Summary report
Birthday Events
Schedule birthday parties, manage the hosting family & policies, and track guest invitations
Birthday Cards
Print Avery 5160 address labels from the monthly iClass birthday report — mail a birthday card to every active member
🤖 Fintastic Staff Assistant
Your AI teammate — ask anything about how we do things at Fintastic, straight from the official manuals
Hi! I'm your Fintastic Staff Assistant
I can help with policies, procedures, scheduling questions, member handling, and anything in the Fintastic knowledge base. What do you need?
🧠 Fintastic Brain
Social marketing command center — Facebook, Instagram & Google traction feeding one MSD-managed funnel
🔗 Google Workspace
Connect your Gmail and Google Calendar to KB 360